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Polly Ann Trail

Request for Proposals for Mowing Services

May 02, 2012 - Request for Proposals for Mowing Services for the Polly Ann Trail Management Council

The Polly Ann Trail Management Council (PATMC) is seeking a qualified, experienced firm or person to perform seasonal and special request mowing services along the specified length of the Polly Ann Trail in Oakland County. Proposal documents can be obtained at www.pollyanntrailway.org or you may email the Trail Manger at manager@pollyanntrailway.org. Proposals must be received by 4:00 pm on Friday, May 11, 2012. Proposals submitted for consideration shall include:

Provision of Services

Specifically, the PATMC needs for the length of the Polly Ann Trail (approximately 14 miles) between the Lapeer/Oakland County line (Boardman Rd.-Addison Twp.) and Greenshield Rd. (Orion Twp.) to have the following services performed:

a) At least three (3) times per season, mowing of the entire specified length of trail including an approximate two (2) foot shoulder (dependant on landscape) on each side of the trail to ensure safe and enjoyable passage for users.

b) Special request mowing in specific areas as determined by the Trail Manager within 48 hours of such request.

c) When billing for special request mows, firm must provide invoices detailing dates and location of work performed.

Fees to Be Charged

Your proposal should include a flat rate for each full mow and a per manhour rate for a special request mow.


The firm selected will be required to provide evidence of General Liability, Automobile Liability and Professional Liability coverage in an amount equal to or greater than that indicated on the enclosed Insurance Coverage sheet. Note that the Polly Ann Trail Management Council is to be listed as Certificate Holder and Additionally Insured.


Please provide a list of references that includes clients your firm has served in the past five years. Please list any municipal clients you have served.

Proposal Requirements

An applicant must submit, in a sealed envelope, five (5) copies of its proposal. The proposal must be marked PATMC Mowing Bid in the lower left-hand corner of a sealed envelope. The submitted proposal shall follow the form outlined on the following pages. Proposals must be received by 4:00pm on Friday, May 11, 2012. Proposals will be opened by the Proposal Review Committee consisting of members of the PATMC and reviewed by the Trail Manager.

You may submit your proposal by mail to the following address:

Trail Manager

PO Box 112

Leonard, MI 48367

Or the proposal may be delivered to:

Oxford Village Offices

c/o Joe Young

22 West Burdick

P.O. Box 94

Oxford, MI 48371-0094

Proposal Selection Process

The Trail Manager will review all proposals. At his/her option, the Trail Manager may choose to meet with all or any of the firms submitting a proposal. Following review, the Trail Manager will make a recommendation to the PATMC. The PATMC will make the final decision and authorize the signing of a contract. The PATMC reserves the right to reject any and all proposals.

Other Considerations

To view the Polly Ann Trail Map, please visit www.pollyanntrailway.org. For questions or to schedule a tour of the specified section of Trail, you may contact the Trail Manager at 248-969-8660 or manager@polllyanntrailway.org. Tours will be given as time allows.

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