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Synopsis of regular council meeting November 13, 2012



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November 21, 2012 - village of oxford

Synopsis of regular council meeting november 13, 2012

Call to Order

1. Pledge of Allegiance- moment of silence for our troops

2. Roll Call- Albensi, Bailey, Nichols, President Benner Excused: Helmuth

3. Approval of Minutes- Approve Minutes of October 23, 2012 as presented - Motion carried.

4. Approve the agenda – Motion carried.

5. Presentations: A) Oxford Community Television

B) Public Hearing: Reprogram CDBG 2011 Funds

6. Call to Public – non agenda items

7. Consent Agenda: Motion carried

A. Correspondence: Letter, Reports and Minutes –

Board, Commission & Committee Updates: Presented information on the following:

DDA, Planning Commission, ZBA, Polly Ann Trail, NOTA, OAYA, Cable Commission.

B. Appointments-Boards/Commissions – Appoint M. Coulter & R. Coulter to Oxford Area Youth Assoc.

C. CDBG update- Bids for Louck Street sidewalk are in

8. Approved Bills - bill run dated November 9, 2012 for $61,937.26 - Motion carried.

9. Unfinished/Old Business –

A. Proposed Agreement-Rent Garage /Fire Chief Report- Motion carried to set aside

1. Proposal activating fire alarm system-Motion carried-Guardian Alarm contract-$1500.00

B. W. Burdick Street Improvement Project- Motion carried

a. Engineer's Report - W. Burdick Street - R. Lavoie from Nowak & Fraus spoke on project

b. Call for Federal Aid Projects Engineer Contract Proposal- Motion carried - apply for Oakland County Federal Aid grant

C. Fence at 46 Pontiac Bids and Agreement-Motion carried to set aside

D. Purchasing Policy–Made in the USA–Motion carried to set public hearing on December 11

10. New Business:

A. Reprogram PY 2011 CDBG Fund Allocation- Motion Carried

B. CDBG - Louck Street Sidewalk Project

i. Construction Bid Award-Motion carried to set aside

ii. Engineering Contract Proposal-Motion carried-Nowak & Fraus contract $2875.00

C. PY 2013 CDBG Allocation-Motion carried $2967 emergency services-$6923 for sidewalk construction

D. Water Tank Inspection Report- Motion carried to set aside for contractor response

E. Election Results – Approval of authority to sell lands- Motion carried to solicit requests

C. Planning Commission Membership-compensation-Motion carried for commission input

D. Christmas Parade Route Approval to MDOT-Motion carried

E. Surplus Equipment – Police Unit- Motion carried to deny request to obtain vehicle

F. Consideration to Cancel December 26 meeting-Motion carried

11. Public Comment

12. Manager's Report

13 Clerk's Report

14 Council Comments

15 Adjournment at 9:28pm - Motion carried.

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